Before adding a group or subgroup (hierarchical groups), you will need to finalize group names. The group name (identifier) should be unique and cannot be changed once set.

Refer to the first figure for the list of groups to be created for your intranet. Follow the given steps to create a group:

Similarly, create all the groups listed in the first screenshot except Administrator (which is already created out-of-the-box).

Click on the Engineering group and create two subgroups called Quality Assurance and Documentation.

Now you can see the groups at root level as shown in the following screenshot. You will notice that Quality Assurance and Documentation are not part of root-level groups, as they are subgroups under the Engineering group.

To add users to a group, click on the Add Users icon as shown in the above screenshot. The Add User dialog will pop up. You can search for the system users and add them to a group as shown in the next screenshot. Click on the Finish button to confirm the operation.

Add users to the newly created groups as explained in the first screenshot. For example, add user Jane HR to Human Resource group. Add user Mary Comm to Corporate Communications group. Similarly, add user Joe EnggQA to Quality Assurance subgroup of Engineering group, and so on.

Users can be removed from a group by clicking on the Remove User icon as shown in the following screenshot.

A user may belong to one or more groups. If the user got deleted from the system users list, then that user will be automatically removed from all the groups.