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Time for action – manually creating course categories

Let's get started by first taking a look at the courses and categories that exist in the default installation of our MAMP package. We'll proceed by manually creating the categories and subcategories we need for our language program example.

  1. Log in to your Moodle site as admin, or as a user with administrative permissions, and click on the All courses link found at the bottom of the Course categories block from your front page.

    Tip

    An alternative method for accessing the Course category window is to simply type the word 'course' into your browser at the end of your website address from the front page of your Moodle site. This will direct your browser to the default file, index.php, located in the course directory (for example, for the XAMPP package, it will look like this http://localhost/moodle19/course).

  2. The block should look like the following screenshot if you followed all the instructions from Chapter 1, Welcome to Moodle as a Curriculum and Information Management System (CIMS)! The following screenshot is of a default MAMP installation. For Windows XAMPP installations, no courses or categories will exist.
    Time for action – manually creating course categories
  3. You will see the two default courses that are created in the MAMP package and no category. As shown in the following screenshot, the full name of the course will appear on the left side of the screen with a small icon of a person, below it. The icon, shown with an arrow pointing to it in the following screenshot, signifies that the course is set to allow guest users to access it. On the right side of the screen is the course summary.
    Time for action – manually creating course categories
  4. Click on the Turn editing on button from the All courses screen, shown in the previous screenshot, to reveal the course category as shown in the next screenshot. This editing screen displays the categories and the number of courses contained in each category. The category was not listed in the course view window in the previous screenshot because there is currently only one category.
    Time for action – manually creating course categories
  5. With editing on, now click on the Add new category button and, on the subsequent screen, type in the desired category title. For this example, we are going to enter the four skills mentioned previously. Also, as we want these to be our four main categories, we will set the Parent category to Top. Enter a category description and click on the Create category button to finish the process. The following screenshot shows our setup prior to creating the category:
    Time for action – manually creating course categories
  6. After clicking on the Create category button, the screen that you will see next will be an editing screen that will allow you to edit from within the Listening category you just created. As a result, you will not see the Add new category button. Instead, you will see an Add a sub-category button. Click on this button to access the screen that allows you to create a new category. After doing so, you will simply need to change the Parent category to Top. Repeat this process until you have created all of your top-level categories. After you have created all categories, turn the editing feature off and click on the Course categories breadcrumb link, found at the top-left of the screen, to see the result. It will look like the following screenshot:
    Time for action – manually creating course categories

    Note

    If you wish to change the order in which the categories appear, you can turn editing back on and use the up and down arrows to move categories.

  7. In the following screenshot, which is the same screen as the previous one, with editing turned on, we have moved the Miscellaneous category to the bottom and rearranged the main categories into a different order.
    Time for action – manually creating course categories
  8. Next, we will create the four level categories using the same process explained for the main categories. The only difference is that we will create each of the four levels inside the main categories by designating the main category as the Parent category. From the editing screen shown in the previous screenshot, click on one of the categories and then on the subsequent Add a sub-category button, as shown in the following screenshot. Creating the category in this fashion will result in the parent category being automatically set to the main category to which you are adding the sub-category.
    Time for action – manually creating course categories
  9. In the same fashion as earlier when we created multiple categories in succession however, after adding the first sub-category, if you click on Add a sub-category again, you will need to then adjust the Parent category. If you do not do so, you will be effectively burying sub-categories within sub-categories. The alternative is to click on the Course categories pull-down menu prior to clicking on Add a sub-category. Create all four levels, Advanced, Intermediate, Beginner, and Basic, using this process, for each of the four skills (Listening, Reading, Speaking, and Writing).
  10. When you have finished adding all of the subcategories to the main categories and have returned to the main Course Categories window, your screen should look like the following screenshot:
    Time for action – manually creating course categories

What just happened?

You have just created a simple categorization system with four main skills (Listening, Speaking, Reading, and Writing). Next you created four subcategories—levels, inside each of the main categories (Advanced, Intermediate, Beginner, and Basic).

As you followed the example used here or maybe created an even more intricate categorization scheme, you may have felt that the process was a bit time consuming and required quite a few mouse clicks. As mentioned in the beginning of this explanation, creating categories via the Bulk Course Upload tool is much more efficient and recommended when possible. There will be times however, when you need to create new categories after courses have already been made or to edit or rearrange categories. On these occasions, you may find it necessary to use the manual procedure so it is a good idea to be familiar with the process.

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