Setting up account aliases requires a user with access to the Account Maintenance window.

To get to this window, perform the following steps:

This associates the letters AP with the account's selected payable account. This means that the user now only has to enter AP instead of the full account number to use the account's payable account.

Once aliases have been set up, let's see how the user can quickly select an account using an alias.

Account aliases provide quick shortcuts for account entry. Keeping them short and obvious makes them easy to use. Aliases are less useful if users have to think about them. Limiting them to the most commonly used accounts makes them more useful. Most users don't mind occasionally looking up the odd account, but they shouldn't have to memorize long account strings for regularly used account numbers.

It's counter-productive to put an alias on every account since that would make finding the right alias as difficult as finding the right account number. The setup process should be performed on the most commonly used accounts to provide easy access.