Going straight to the site with Web Links

Dynamics GP provides a great feature to tie web page links to specific values in Dynamics GP. For example, when a bank account is selected a link is made available to that bank's website. The link is contextual, meaning that it is tied to the value in the field. In this recipe, we'll look at setting up and using the Custom Link feature.

Getting ready

Before users can benefit from this recipe, an administrator needs to set up the custom links. To set up the links:

1. Select Administration from the Navigation Pane on the left. Then click on Custom Link under the Company heading.
2. Click on New on the bottom left.
3. In the Prompt field select Checkbook. In the Custom Link Label field type Website.
4. In the Field Value box click on the lookup button (indicated by a magnifying glass) and select the FIRST BANK checkbook.
5. Type www.firstbank.com into the Internet Address field as the bank's website and then click on Save to save the record.

Congratulations, that's all there is to setting up a custom link.

How to do it...

Now we'll see how to use a custom link by completing the following steps:

1. To demonstrate how the custom link works for users, click on Financial on the Navigation Pane. Select Bank Deposits from the Financial Area Page under Transactions.
2. In the Checkbook ID field use the lookup button (indicated by a magnifying glass) to select the checkbook used in the previous setup. Once the checkbook shows in the Checkbook ID field click on the Checkbook ID label.
3. A field will drop down with two options. One, marked Checkbook Maintenance, leads back to the Checkbook Maintenance window. This is the typical behavior if Custom Links have not been set up:
   
4. Select the second link, Website, to open up a web browser and navigate to the website set up in the link.

How it works...

This process associates website links with values in specific fields. This allows contextual drill through to web pages for more information. Custom links can be created for Checkbooks, Credit cards, Currency, Customers, Employees, Exchange Rates, Items, Salespeople, Tracking Numbers, and Vendors providing plenty of options to link to more information on the Internet.

There's more...

A single site can be made available for all of the choices or multiple choices can be applied to a single value.

All field values

Selecting the All field values checkbox means that the website entered will be used for all values in this field. For example, if a single currency website is used for all currencies, selecting the All field values checkbox points all currency values to that one website. This option is available for prompts named:

• Checkbook
• Credit Card
• Currency
• Exchange Rate
• Tracking Number

Multiple values

For Custom Links the Prompt field is the key identifier. There can be multiple prompts for a single value, creating more than one link for a value. For example, a bank might have a website used to check balances and a completely different one for processing ACH transactions. By creating two links, one named Balances and one named ACH, both links can be available for a single checkbook.

See also

• Developing connections with Internet User Defined fields
• Getting faster access to data with the Shortcut Bar